All Star Cheer

Booster Club Meeting Minutes

 

Date:               Thursday, July 12, 2007

 

Meeting Brought to Order:  6:00pm

 

Parents in Attendance:

 

                        * Paula Rush                * Seleste Buriani                       * Sally Jenkins

                        * Andrea Prusak          * Pam Petersen                        * Jackie Dummer

                        * Terri Crow                * Stephanie Sullivan                  * Kim Shontz

                        * Jannell Tam               * Michele Militano                    * Tina Hay

                        * Shauna Marioni         * Shannon Wallace

 

Approval of June’s Minutes:  Yes

 

Treasurer’s Report:  Account Balance:  $1193.81 – of that, $226.95 belongs to the General Fund with the balance going to individual accounts.  Not included in that total is $600 in sponsorship money that has been turned in.

 

Fundraising:

 

Weekly food sales:  A sign up sheet was passed around the meeting for August, October, December’s Thursday Night Dinner Sales.  All but 1 spot has been taken.  The sign up sheet will be posted on the cheer bulletin board.  We will sell hotdog meals with a drink and chips.  We will need 3 people each Thursday with one of those people in charge of getting everything ready.  The hours are 5-8pm with the person in charge here at 4:30pm.  It will be mandatory for everyone to work one Thursday.  Once everyone has signed up we will go over the list and assign any other shifts to those who have not volunteered.  The Booster Club will purchase the hotdogs and necessary supplies and give them to the person in charge each Wednesday or Thursday for the sale. There will be a flyer posted to advertise each Thursday’s dinner night.  Paula – email the flyer to Annie and she will post.  This fundraiser will be an 80/20 split with the General Fund and those individual families that work a shift.

 

Local Restaurant Nights:  We will be scheduling monthly dinners at local restaurants.  We will try for August, September and October.  We will come up with a flyer to hand out with an attached note to all parents inviting them to attend the dinner for “team bonding.”  We know this might not be feasible for everyone and this will not be mandatory.  The hours of 6:30 – 8pm will be the designated time for families on Tuesdays.   

 

 

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Kettle Corn:  Sept 22nd; Nov 10th; Dec 15th and 16th are the dates for the Kettle Corn Sales.  We may not do Kettle Corn at the Harvest Festival due to conflicting dates.  We will confirm the dates with the Kettle Corn vendor.  We will be selling drinks at the Harvest Festival however.  We have a request in to Sam’s to sell the Kettle Corn.  We are waiting to hear from them.  Dates were open.   The hours of the sale on those dates will be 11am – 5pm.  Each shift will be 2 hours.  We will need cheerleaders present and one parent in charge of the money at the sale.  The money goes to the girls’ individual accounts. 

 

We will post fundraiser sign up sheets 2 weeks before a fundraiser.  You will have the first week to sign up once.  After the first week you may sign up a second time if there are shifts still available.  Example:  If you signed up for the Kettle Corn fundraiser you may not sign up for the next fundraiser’s first week.  You may however sign up for the second week of the next fundraise if spots are available.  This way everyone will have an opportunity to volunteer and earn money for their daughter(s) individual account(s).  80/20 split.

 

Christmas Wreaths:  We will be selling the wreaths in December.  This is a “prepay” fundraiser.  You will have an opportunity to order and pay for any wreaths that you would like to sell.  All the money earned will go into your daughter(s) individual account(s). 

 

Raffle:  Sept. 8 and/or 9th Aerials Gymnastics will be having a Meet.  The cheerleaders have been invited to do either 50/50 raffles and/or basket raffles.  We have decided that 50/50 raffles will work out best.  There will be 2-3 sessions per day.  This will be an 80/20 split with the General Fund.  There will be one more meet in the spring for those who did not have an opportunity to sign up the first time.  This is a first come first serve fundraiser. 

 

Car Wash:  We will be selling car wash tickets again.  We should be getting the tickets at any time.  These are tickets for a car wash from a local business that you will be selling.  The money earned will go into your individual account. 

 

Meet and Greet:  We will be having a Meet and Greet Pot Luck Dinner on July 26.  We are still working on a location but will ultimately have it at Aerials if no other arrangements can be made.  Please, if you have ideas of where we might have this event, let us know ASAP.  The dinner will be from 6-8pm.  We will have a sign up sheet posted on the cheer bulletin board. Paula – do this ASAP.   

 

Team Moms:  Liz would like to have representatives from each squad.   The Team Mom will be responsible for scheduling parent/parents to be in charge of their team’s girls on the day of a competition.  The assigned moms in charge for the competition can rotate for each individual competition.  Ultimately, the idea is to have sign in and sign out sheets for bathroom breaks, etc so that our girls are ALWAYS accounted for and therefore safer in a very hectic situation.  The minute details will have to be worked out at a later time with the “Team Moms” who have volunteered to be in charge of their team.  Each Team Mom will have a roster sheet of their team and contact numbers for the parents. 

 

 

 

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Rush:  Team Mom(s):  Sally Jenkins (contact person); Tina Hay and Michelle Militano

 

Energy:  Team Mom(s):  Shauna Marioni (contact person); Jannell Tam

 

Adrenaline:  Team Mom(s):  Kim Shontz (contact person); Terri Crow

 

 

Team Spirit Director:  We will need a Team Spirit Director.  The responsibilities for this person or persons will be to “lead” all the parents in the “chant” portion of the girls’ routines at competition.  They will be the designated person(s) to hang our spirit signs in the appropriate places at competitions.  They will be the ones in charge to get all parents to sit in one location as apposed to everyone sitting in different areas. 

 

We will have a Spirit Order Form for the purchase of “thunder sticks” “noise makers” etc.  Instead of collecting approximately $5 from everyone and one person being in charge of all spirit makers – EVERYONE will be responsible to order their spirit makers and bring them to each individual competition. 

 

 

*We need to get a comprehensive phone and email list of ALL cheer parents.  Andrea is working on this. 

 

*Parents:  Please bring any and all fundraising ideas to the next Booster Club Meeting – which will be Thursday, August 2.   6-7pm

 

*Entry fees will be changing and will not be due this coming Monday!

 

Open Forum: 

 

  1.  When will RUSH get a schedule for comps? 
  1.  We do not know. 

 

We will be talking with Liz and getting the revised competition list and dates for all the teams so that families can make travel arrangements for those coming into town to see their family members perform. 

 

Meeting Adjourned:  6:55pm.