Booster Club

Board Meeting

Date: Monday, June 09, 2008

Meeting Brought to Order: 5:30pm

Board Members Present: Jackie, Sara, Paula, Andrea. Pam came late.

Meeting Adjourned: 6:26pm

The purpose of this first meeting is to set up an estimated budget for the 2008-2009 season.

Since the gym is planning on hiring a 5^th coach, we will keep this in mind when budgeting for the year.

*$200 will be budgeted for the coaches’ use for makeup, ribbons, etc. Receipts will be turned in for reimbursements. If the makeup changes this year we may need to re-visit this. This money will come from the general fund.

*$250 will be budgeted for (5) coaches’ holiday gifts.

*$250 will be budgeted for (5) coaches’ end-of-year awards. These monies will be the responsibility of the parents and will be averaged together and added to the 6 monthly payments that the parents make.

*$1950 will be budgeted to cover coaches’ National expenses. These fees are based on the ’07-’08 season. This money will come from the general fund with any outstanding balance being the parents’ responsibility.

*$1000 will be budgeted to cover the banquet expenses.

*$560 will be budgeted to cover the cost of end-of-year awards for the cheerleaders.

Tax ID fees and Annual Filing Fees

We have set aside from the ’07-’08 season $800 to complete our tax ID filings.

*$800 will be budgeted from this year’s sponsorship to cover possible fees from hiring counsel services to complete our tax ID filings. If there is no need to hire a lawyer then this money will be allocated to something else. We are on hold until we talk to Seleste.

Annual filings = $260/year: State = $85.00. Federal = $125. Annually, we need to pay $50 when we file the form to change our Board members. We will hold off on filing this form this season until our non-profit is complete. If we find out from Seleste that she’s done nothing in the filing process we will have to file the Board changes and pay the $50 ASAP. This money comes out of the general fund. If we are unsuccessful in raising this money then the responsibility becomes the parents.

Mandatory sponsorship

We will, again, have a mandatory sponsorship fundraiser for Team Aerials. Each family will be required to get one sponsor for $100. 25% of this money will go towards the purchase of the cheerleaders’ sponsor t-shirts, 2 new banners and Thank-you plaques for our sponsors (overhead) and 75% will go into the general fund.

If a family chooses to get more than one sponsor, again, 25% will go towards overhead and a 50/50 split will go to the individual cheerleader’s account and the general fund ($37.50.) With a second sponsorship, one t-shirt will be free to the parent.

If a family chooses to get a third sponsor, again, 25% will go towards overhead and an 80/20 split of the balance (60% to child and 15% to general fund.) With a third sponsorship, an additional t-shirt will be free to the parent.

Total free t-shirts = 2, no matter if you have more than three sponsors. All cheerleaders will get a free t-shirt.

Sponsorship fundraiser will run from July through August. We will order banners, t-shirts and plaques in September. Sponsorships will be one per family.

Buyout Option

This year families will have the option to fundraise a certain amount of money or have a “buyout” option. We will have an amount that everyone is responsible for. Some will choose to volunteer and earn their money by fundraising and some may choose to pay the buyout amount. Andrea will come up with this amount. The amount will be based on last year’s totals from kettle korn sales, Bingo, car wash ticket sales and wreath sales.

Car Wash

Our first fundraiser will be the car wash ticket sales. We are hoping to have this run the month of August, as it is still hot and ticket sales should be high.tart getting July – August for sponsorships so we can order everything in September. For this year we will do it per family again.

NSF Charges

This year a $15 NSF charge will be charged when you bounce a check and a $20 late fee will be charged, since your payment will be late if it is returned.

Reimbursements

If you turn in receipts by the 15^th of the month you will receive a reimbursement check on the first. When you turn in receipts after the 15^th you will have to wait until the next month for your reimbursement.

Ex: Receipts in June 13^th you get your check July 1. Receipts in June 23 you get your check August 1.