Parents' Association 6/19/06 Meeting Minutes

Meeting was held from 6:40 - 8:00.

Attendees: Carl Carlson, Rene Fitch, Erlyn Fukushima, Cathy Kerner, Eugene McCall, Kelly McConie, Wendy & Leroy Purvis, Karen Sewell, and Alice Troxell.

DISCUSSION OF AGENDA ITEMS:

I. Election of Officers for July '06 thru June '07 Term

Cathy Kerner agreed to continue as President and Karen Sewell as Treasurer. No one else in attendance was interested in serving in those positions. Both were approved with a unanimous vote.

Volunteers for the positions of Vice-President and Secretary were requested. Rene Fitch volunteered to be VP and Wendy Purvis to be Secretary. Again, both were approved with a unanimous vote.

These officers will assume their duties on July 1 and will serve through June 30, 2007.

Karen will provide Wendy with the current online version of the roster and the minutes prototype.

II. Selection of Regular Monthly Meeting Date

The second Monday of each month at 6:30 will be the standard meeting time for the group barring any conflicts such as a holiday, gym event, etc. In the event of such conflict, the meeting will be rescheduled for the following Monday.

The meeting schedule through the end of the year is as follows:

July 10, August 14, September 11, October 9, November 13, December 11

Additionally, there will be subcommittee meetings and home meet planning meetings called as needed.

III. Treasurer's Report (Karen Sewell)

· We have our Federal Tax ID No.

· A checking account has been opened at 1st Northern w/ a balance of $1496; checks have been received.

· The Articles of Incorporation will be filed at the Sect. of State's office on 6/21.

· A check for the profits from the photos has been received by the gym. The group's share from the gym is pending.

· Our organization's official name is: Aerials Gymnastics Parents' Association

IV. Fund-Raising

Brainstorming session for fund-raising ideas that meet four basic criteria:

· High cost/benefit ratio: Costs associated with fund-raiser must be minimal with a maximum potential for raising money.

· Market must extend beyond assoc. members: Event must be able to bring in outside money rather than targeting our own members.

· Must be able to be successful with minimum member participation: Since bylaws state that all participation in fundraising events (except the home meets) is optional, fundraiser must be profitable regardless of amount of participation from assoc. members.

· Maximum exposure: Hold events in high-traffic areas and advertise.

The goal is to have a monthly fundraiser. Per decision made at 4/21 meeting, all funds raised will be applied towards the nonprofit status application and related filing expenses. Ideas presented and approved for further research:

· Eugene McCall: Has a contact that will pay between $150-250 to use gym parking lot for "garage sale" format furniture sale. He will set up, advertise, and clean up. Possibility of members bringing their own garage sale items to sell or to set up a food/drink stand was also discussed. Eugene has discussed with Tanya, and reports that she has given it a preliminary approval. Would be on Friday & Saturday, 7:00-4:00. Possible dates: July 14 & 15, 21 & 22, or 28 & 29.

· Erlyn Fukushima: See's Candy Sales possibly for October.

· Wendy Purvis: E-scrip, electronic scrip sales charged directly to credit cards. Wendy supplied a E-scrip form. Karen Sewell will research.

ACTION ITEMS:

• Eugene McCall -- Will talk to Tanya re parking lot sale fundraiser to ensure it is approved and to select dates.
• Erlyn Fukushima -- Will research See's Candy Sales.
• Cathy Kerner -- Will check out banner prices for future sponsorships.
• Karen Sewell -- Will finish 3-year projected budget needed for nonprofit status filing; will file Articles of Incorporation with Sect. of State.

NEXT MEETING: Monday, July 10, 2006 @ 6:30.