AGPA MINUTES
February 5, 2007
Parents in attendance: Kelly, McConie, Rene Fitch, Kathy Bull,
Marlin White, Bob, Collette, Carl Carlson, Eugene McCall, Allison Jones, MJ
Clay, Brenda Chiles, Chess DeSouza, Jessica Villa, Sandy Fitz, Alice Troxell, Annie Baker, Cathy
Kerner, Vince Durant,
Approval of Minutes- Motion was made to approve January 8, 2007 AGPA Minutes.
-Motion Passed
Treasurer’s Report- A report was given on income and expenses for the meet. Total profit for the meet was $2322.99. Of that amount 462.58 went to the general fund and $1858.30 went into individual accounts of the parents who helped. Total point value was $8 per point. Please make sure that in the future that you only sign in for the jobs you are scheduled to work. There is only a certain number of points allotted for each meet. There was discussion on the costs of tri tip in relation to how much profit it brought in. This will be discussed at a later date closer to the next meet planning. Cathy Kerner emphasized that from now on all meets and fundraisers will follow the bylaws 80/20 split.
-Much discussion occurred regarding last years garage sales and if points would be awarded for that event. A motion was made to split the $100 from the last sale between McCall and York for the hours they spent working the sale.
-Motion Passed
Non-Profit Update- Cathy Kerner gave an update of the non-profit status. The papers are signed and have been submitted to the IRS for approval. The foundation will follow through until we obtain non profit status.
Mini Meet- There is a Mini Meet for Level 1-3 on March 3. In the past we have set up a small concessions stand. DeSouza and Bull will handle.
Gym Recycling- Tanya has asked AGPA if we would like to handle the recycling at the gym. She would like it picked up 2 times a week and the proceeds could go to AGPA. Fitch volunteered to handle this. This will follow the 80/20 split as outlined in the bylaws.
Spring Fundraising- Chess brought many good fundraising ideas and discussed them with the membership. Other ideas were also discussed by the membership. Next meeting we will revisit fundraising ideas for this spring. Aerials Gym donated 1 week’s tuition to their summer camp to. Cathy Kerner will be printing raffle tickets which will be sold for $2 each. Each gymnast will be getting 10 tickets in their folder with instructions. The winning ticket will be pulled at the Mini meet in May. Each gymnast can see as many tickets as they would like. This fundraiser will follow the 80/20 split based off the number off tickets each gymnast sells.
Awards Banquet- It is time to start planning the end of the season awards banquet. Josh Pero will be looking for an off site location to hold the event. We need to find a place that can accommodate 200-220 people. More to follow at the next meeting. The projected date is the last week in May or the first weekend in June.
Open Items- Cathy Kerner made a motion to replace the Black’s canopy that was damaged at the meet. Cost is $85.
-Motion Passed
Visa Championships- Annie briefed the membership on the upcoming
National Championships in
Woodward Camp- Dates for camp are July 15-21. $250 deposit is due by 2/28/07. On the registration form put Tanya Durant for coach’s name and under gym name put Aerials California. You need to send all money directly to Woodward. Total cost for camp is $825. If you pay your deposit by 2/28 you get $50 off and if we have 20 gymnasts attend we get another $30 off. Please give Kelly enough notice if you are planning on using your individual account for this event. Please see Cathy Kerner for the sign up sheet.
Next Meeting- March 12, 2007 at 6:30 pm